This article is specifically about Rheaply’s inventory management app (root.rheaply.com) and may not be relevant if your organization is not using that functionality.
Use a CSV template to add up to 500 products and one item variant per product, all at once. Perfect for an initial product upload or a warehouse that may have limited wifi.
If you already have your inventory organized in a spreadsheet or need to create one while offline, you can save time by importing products to Rheaply in bulk. This workflow allows you to import up to 500 products at once, each with a single item variant. You can add more items after importing.
Tip: Collaborating with others on your import? Make sure everyone reads the field instructions, which are included in the first row of the template.
This article is helpful if:
You have a spreadsheet with NEW products that you need to add to your inventory.
You need a way to do offline inventorying (either due to poor internet/wifi or you’re using a third-party fixed asset auditor).
Important:
Title and Category are required fields to import.
To add images via URL, links must be publicly accessible.
Import is only for new products, not editing existing ones.
Your progress will be saved in your browser (until your cache is cleared).
Who can do this?
| Viewer | Creator | Editor | Admin | Global Admin |
Import products | ❌ | ✅ | ✅ | ✅ | ✅ |
Where is it done?
Click the plus (+) icon in the top right, then click Import products
Import products
Click the + icon and select Import products
Open the template
Add your product data or copy it in from another spreadsheet
Use the tips in the first row to format data correctly
Optional: For each product, include one item variant—more can be added later. At the end of the template you’ll see item fields for status, quantity, and condition which you can include in your import. Once you upload your CSV you will be able to include the required location field as well (not importable).
Save your sheet as a .CSV
Return to the platform and upload the file
Correct any errors flagged in the review step
Use Bulk actions to edit data if needed
Click Submit to create your products and items
Tip: Use a tag like MMDDYY Initials to track your imports. After import, search that tag to quickly find and edit the products.
Note on importing item variants
If you have 100 identical chairs in two locations (30 in A, 70 in B), upload all 100 as one variant. After the import, bulk-edit 30 to update their location.
Including photos
You can add photos to your product import by pasting public image URLs in the “Images/Photos” column. Learn how to generate public URLs for your images: https://support.rheaply.com/en/articles/11593271-create-public-photo-urls-for-product-imports.
If you can’t use public URLs, contact support by emailing help@rheaply.com.
Field definitions
Product title * | Add a title for your product, something easily recognizable by your team. Include the brand and any identifiable features.
Example: "Herman Miller Aeron Chair Black" |
Category * | Select the appropriate category for the product from the dropdown.
Category will be required in order to create products, but is not required for the upload. |
Images | If you have an image URL, you can paste it here.
The URL needs to be publicly accessible (this means no private images, Google Drive URLs etc.).
If you have images directly in your spreadsheet or are unable to provide a link please reach out to help@rheaply.com and we can help get your photos uploaded. |
Description | Add an overall description of the product. Include information like SKU # or Quote #.
Example: "Wooden table top for conference room." |
Manufacturer | Select one option using the dropdown below.
Example: "Herman Miller" |
Replacement cost | Enter an estimate of the cost to replace this item with an equivalent new item available on the market today.
Example: "$500" |
Weight | Enter a positive numerical value. If no unit is selected, pounds will be used by default.
Example: "45" |
Weight unit | Select an option using the dropdown below. Pounds will be used by default if a value has been entered in the cell to the left.
Example: "Kilograms" |
Length | Enter a positive numerical value. If no unit is selected, inches will be used by default.
Example: "51" |
Length unit | Select one option using the dropdown below. Inches will be used by default if a value has been entered in the cell to the left.
Example: "Feet" |
Width | Enter a positive numerical value. If no unit is selected, inches will be used by default.
Example: "48" |
Width unit | Select one option using the dropdown below. Inches will be used by default if a value has been entered in the cell to the left.
Example: "Yards" |
Height | Enter a positive numerical value. If no unit is selected, inches will be used by default.
Example: "30" |
Height unit | Select an option using the dropdown below. Inches will be used by default if a value has been entered in the cell to the left.
Example: "Meters" |
Materials | Select one or many options from the attribute list. Separate each material with a comma.
Example: "Wood, Metal" |
Colors | Select one or many options from the attribute list. Separate each color with a comma.
Example: "Green, Blue" |
Fabrics | Select one or many options from the attribute list. Separate each fabric with a comma.
Example: "Leather, Cotton" |
Finishes | Select one or many options from the attribute list. Separate each finish with a comma.
Example: "Coated, Natural" |
Uses | Select one or many options from the attribute list. Separate each use with a comma.
Example: "Conference room, Lobby" |
Product areas | Select one or many options from the attribute list. Separate each product area with a comma.
Example: "Childcare, Labs" |
Tags | Type the tags you want to attach to the product. Separate each tag with a comma.
Example: "New cafe, For decommission" |
Performance | Select an option using the dropdown below.
Example: "High" |
Warranty length | Enter a positive numerical value. If no unit is selected, years will be used by default.
Example: "12" |
Warranty length unit | Select an option using the dropdown below. Years will be used by default if a value has been entered in the cell to the left.
Example: "Months" |
Count per item | If your product is often packaged with more than one object, specify the count of those objects. Leave this field blank if unknown.
Example: A box of 100 nails has "100" count per item |
Note | Additional information, recommendations, care instructions, etc.
Example: "Suitable for big and tall individuals. Spot clean only." |