The Rheaply Dictionary

A glossary of important terms and roles on the Rheaply platform.

Written by Katie Melind
Updated over a week ago

What is Rheaply?

Rheaply is a climate tech company on a mission to bring circularity to every business. Founded in Chicago in 2016, Rheaply’s platform combines inventory management and digital marketplaces with sustainability solutions so that organizations can keep valuable products and materials in use, reduce costs and waste, and reach their sustainability goals. Through sharing, reusing, repurposing, selling or donating, Rheaply’s ecosystem creates pathways into the circular economy so that every resource can find its next use. To learn more, visit


  • User: A user is anyone who has a Rheaply account and uses the platform to source, buy, borrow, manage, sell, or give assets. Some users may have different permissions or abilities on the Rheaply platform depending on their organization’s configuration on the Rheaply platform.

  • Admin: Admins have the ability to manage all users and listings under their organization. They also have access to reporting on the Rheaply platform.


  • Listing: A listing is an item or items someone has posted on Rheaply.

  • Offer: An offer is how you express to the listing manager that you would like their item(s). Making an offer does not require you to offer money or a bid, unless the item is priced.

  • Order: An order is automatically created when an offer is made by the buyer and accepted by the seller. It represents the process of an exchange and is used to track the process of each exchange.

  • Exchange: An exchange occurs when a user gives their listing to another user. Exchanges can happen internally or externally, and can be either free or transacted. An exchange begins with one user making an offer on a listing, and once the seller and the buyer have coordinated the logistics of the exchange, it can be completed.

  • Project: Projects are a great tool when planning to design and furnish a space. Any user can create a project and add listings to it to organize their design.

  • Item (Asset, Resource, etc)

  • Asset tags: Asset tags are an optional way for organizations to track high value equipment. The Rheaply platform supports tracking asset tags when creating listings.

  • Tags: Tags are an optional way to organize listings in a way that is custom to your organization. For example, you could label a series of listings - “spring cleaning event”. Tags are filterable from the Browse All page, which can help others find the listings easier.

  • Replacement cost: Replacement cost is the cost to replace that item with a brand-new equivalent today. This metric helps the Rheaply platform track your organization’s cost avoidance through internal reuse, as well as the total value exchanged externally (if your organization allows external exchanges).

  • Units: The total number of individual chairs, or packages of light bulbs, that you want to list.

  • Items per package: Use when listing singular items in defined quantity groupings, like packages of light bulbs.

  • Reports: When you / your organization has a subscription to the Rheaply platform, your Admin(s) can view the following reports to help track your goals. You can view the following reports:

    • Active users

    • Estimated embodied carbon avoided

    • Items exchanged

    • Offers made

    • Offer response time

    • Listings created

    • Top categories

    • Value available and recaptured

    • Weight available

    • Weight diverted

    • New: A brand new item. Sold or donated as new, untouched in the original box.

    • Used - Like new or open box: This item is in excellent condition but has previously been used, or the box has been opened. There are no signs of wear or defect.

    • Used - Good: This item has been used with minor signs of wear. The item still works as intended.

    • Used - Acceptable: This item has signs of wear and tear or minor defects. This item is still usable but may not be considered in good condition.

    • For parts or not working: This item is damaged or not usable. The item can be sold or donated for parts or with the expectation that it requires repair to use.

    • Refurbished: This item has gone through a refurbishing process. Refurbishing processes generally include product inspection, replacement or repair for any parts that don't work, cleaning, and repackaging. Note: product certification and warranty documentation can be uploaded as Attachments to the Listing.

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