Invite users to join Rheaply | Rheaply help center

The more users from your organization that are on the Rheaply Platform, the better! If your organization allows it, please share the platform with your colleagues and invite them to sign in. They can log in at app.rheaply.com and follow the prompts from there. Thanks for spreading reuse at your organization!

Who can do this?

For organizations using SSO, any user.
For all other organizations, only admins will be able to invite new users.

This article is helpful if:

You are looking to invite new users to the Rheaply Platform.

Where is it done?

For admins: Admin > Users (click invite users on the top right)

For non-admin users that use SSO, by referring colleagues to login with their organization credentials at app.rheaply.com.

Invite a user as an admin:

When inviting new users to your organization, you will do so through the Users tab on Circulate. Depending on your subscription type, and the role you'd like to assign a user, you will choose if you want to invite them to:

Circulate-only
Inventory-only
Both

Here's how:

Circulate-only

Enter the email addresses of the users you want to add, separated by a comma.
Select the role* you would like for those users to have in Circulate if you wish to do something other than your organization’s default.
Uncheck Inventory access to ensure they are not assigned the ability to log into inventory.
Send the invites.

Inventory-only (Visibility)

Enter the email addresses of the users you want to add, separated by a comma.
Select the role* you would like for those users to have on the Inventory side.
Uncheck Circulate access to ensure they are not assigned the ability to log into the Circulate marketplace.
Send the invites.

Circulate + Inventory (Visibility)

Enter the email addresses of the users you want to add, separated by a comma.
Select the role* you would like for those users to have on the Circulate and Inventory side (Visibility).
Send the invites.

For details on user roles and permissions, see below:

Circulate roles

Standard user – Shop from listings available in Circulate.
Listing manager – Create and manage listings (internal and/or external, depending on organization settings).
Admin – Manage users, listings, and access reports.
Organization manager – Edit the public-facing organization profile (accessible under Admin > Organization).

Table: Circulate roles and permissions

Action	Standard user	Listing manager	Admin	Organization manager
Shop from available listings	✔️	✔️	✔️	✔️
Create and manage listings	❌	✔️	✔️	❌
Manage all listings	❌	❌	✔️	❌
Manage users	❌	❌	✔️	❌
Access reports	❌	❌	✔️	❌
Edit public-facing organization profile	❌	❌	❌	✔️

Inventory roles

Viewer – View inventory and saved searches. Cannot create or edit items.
Creator – Create, view, edit, delete, and restore their own items but cannot edit others' items.
Editor – Create, view, edit, delete, and restore their own items. Can also edit the location, item manager, and status of others' items.
Admin – Full control over all items, users, and reports within their assigned inventory.
Global admin – Full control over all items, users, and reports across the entire organization.

Table: Inventory roles & permissions

Action	Viewer	Creator	Editor	Admin	Global admin
View inventory and saved searches	✔️	✔️	✔️	✔️	✔️
Create new products or items	❌	✔️	✔️	✔️	✔️
Edit own products or items	❌	✔️	✔️	✔️	✔️
Edit others' products or items	❌	❌	✔️	✔️	✔️
Delete and restore own products or items	❌	✔️	✔️	✔️	✔️
Delete and restore others' products or items	❌	❌	❌	✔️	✔️
Edit all product/item fields	❌	❌	❌	✔️	✔️
Manage users	❌	❌	❌	✔️	✔️
View and download reports	❌	❌	❌	✔️	✔️

Import and edit listings in bulk

View and manage users and teams

Create a listing

The Rheaply Dictionary

Add users to messages