This article is specifically about Rheaply’s inventory management app, Visibility (root.rheaply.com), and may not be relevant if your organization is not using that functionality.
Our inventory management reports provide visibility into the movement and lifecycle of your items on Rheaply. Use these reports to help inform audits, financial reporting, and operational decisions.
These reports help your team track inventory from start to finish—across locations, suppliers, and usage status—making it easier to manage cost, identify repair needs, and make informed end-of-use decisions.
Curious about the impact of your reuse? Learn about our Circulate Reports.
This article is helpful if: you want to understand how resources are being managed, moved, and retired from your inventory.
Who can do this?
Users with an inventory role of:
Admin
Global admin
Where is it done?
Inventory > Reports
Overview of reports
Product overview: Get a current view of the products in your inventory with total item counts and the sum cost of those items.
Item transfers: Monitor item movements between locations to stay on top of inventory flow.
Item end-of-use: Track items that have exited your organization through sale, donation, or disposal.
Item repairs: View individual repair events for audit trails, impact tracking, and financial reporting.
Product overview
Get a current view of the products in your inventory with total item counts and the sum cost of those items.
Metric cards
Number of products
Number of items
Sum cost of items
Data table
The core of the report is a downloadable data table that highlights the number of items and the total cost of those items for each product in your inventory (with all product details).
Downloadable reports
This report comes with 2 types of downloads: CSV and PDF. The CSV contains a table of all the data seen on the data table in the report + a breakdown of item counts by status. The PDF includes a similar breakdown but in a more visual format with product images. Any filters applied to the report will also be applied to the downloads.
Filters
Location, Status, Category, Condition, Tags, Colors, Manufacturers, Sharing Group, Uses
Link
Item transfers
Monitor item movements between locations to stay on top of inventory flow.
Data table
The core of the report is a downloadable data table that highlights each time an item changes location, the date, who made the change, and the previous + new locations.
Filters
Date range, Supplier, PO #
Link
Item end-of-use
Track items that have exited your organization through sale, donation, or disposal.
Data table
The core of the report is a downloadable data table that highlights each time an item reaches end of use, including end-of-use type (sold, donated, disposed), date, and who made the change.
Filters
Date range, Supplier, PO #
Link
Item repairs
View individual repair events for audit trails, impact tracking, and financial reporting.
Data table
The core of the report is a downloadable data table that highlights any logged item repairs, with the date, repair cost, hours spent, who logged it, and the repair notes.
Filters
Date range, Supplier, PO #
Link
Disclaimer
These reports reflect the data logged within your organization’s Rheaply instance. Report accuracy depends on consistent item tracking, including proper use of statuses, locations, and dates. If you notice missing or outdated information, check with your team to ensure relevant data is being recorded.
If you have any questions, feel free to email help@rheaply.com.