Understanding user roles and permissions on Rheaply ensures you have the right access to perform actions within Circulate and Inventory (Visibility). Each role is designed to help manage listings, inventory, and organizational settings efficiently.
Circulate roles & permissions
Standard user – Shop from listings available in Circulate.
Listing manager – Create and manage listings (internal and/or external, depending on organization settings).
Admin – Manage users, listings, and access reports.
Organization manager – Edit the public-facing organization profile (accessible under Admin > Organization).
Action | Standard user | Listing manager | Admin | Org manager |
Shop from available listings | ✔️ | ✔️ | ✔️ | ✔️ |
Create and manage listings | ❌ | ✔️ | ✔️ | ❌ |
Manage all listings | ❌ | ❌ | ✔️ | ❌ |
Manage users | ❌ | ❌ | ✔️ | ❌ |
Access reports | ❌ | ❌ | ✔️ | ❌ |
Edit public-facing organization profile | ❌ | ❌ | ❌ | ✔️ |
Inventory roles & permissions
Viewer – View inventory and saved searches. Cannot create or edit items.
Creator – Create, view, edit, delete, and restore their own items but cannot edit others' items.
Editor – Create, view, edit, delete, and restore their own items. Can also edit the location, item manager, and status of others' items.
Admin – Full control over all items, users, and reports within their assigned inventory.
Global admin – Full control over all items, users, and reports across the entire organization.
Action | Viewer | Creator | Editor | Admin | Global admin |
View inventory and saved searches | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
Create new products or items | ❌ | ✔️ | ✔️ | ✔️ | ✔️ |
Edit own products or items | ❌ | ✔️ | ✔️ | ✔️ | ✔️ |
Edit others' products or items | ❌ | ❌ | ✔️ | ✔️ | ✔️ |
Delete and restore own products or items | ❌ | ✔️ | ✔️ | ✔️ | ✔️ |
Delete and restore others' products or items | ❌ | ❌ | ❌ | ✔️ | ✔️ |
Edit all product/item fields | ❌ | ❌ | ❌ | ✔️ | ✔️ |
Manage users | ❌ | ❌ | ❌ | ✔️ | ✔️ |
View and download reports | ❌ | ❌ | ❌ | ✔️ | ✔️ |