Understanding user roles and permissions on Rheaply ensures you have the right access to perform actions within Circulate and Inventory (Visibility). Each role is designed to help manage listings, inventory, and organizational settings efficiently.

Circulate roles & permissions

Standard user – Shop from listings available in Circulate.
Listing manager – Create and manage listings (internal and/or external, depending on organization settings).
Admin – Manage users, listings, and access reports.
Organization manager – Edit the public-facing organization profile (accessible under Admin > Organization).

Action	Standard user	Listing manager	Admin	Org manager
Shop from available listings	✔️	✔️	✔️	✔️
Create and manage listings	❌	✔️	✔️	❌
Manage all listings	❌	❌	✔️	❌
Manage users	❌	❌	✔️	❌
Access reports	❌	❌	✔️	❌
Edit public-facing organization profile	❌	❌	❌	✔️

Inventory roles & permissions

Viewer – View inventory and saved searches. Cannot create or edit items.
Creator – Create, view, edit, delete, and restore their own items, but cannot edit others' items.
Editor – Create, view, edit, delete, and restore their own items. Can also edit the location, item manager, and status of others' items.
Admin – Full control over all items, users, and reports within their assigned inventory.
Global Admin – Full control over all items, users, and reports across the entire organization.

Action	Viewer	Creator	Editor	Admin	Global Admin
View inventory and saved searches	✔️	✔️	✔️	✔️	✔️
Create new products or items	❌	✔️	✔️	✔️	✔️
Edit own products or items	❌	✔️	✔️	✔️	✔️
Edit others' products or items	❌	❌	✔️	✔️	✔️
Delete and restore own products or items	❌	✔️	✔️	✔️	✔️
Delete and restore others' products or items	❌	❌	❌	❌	✔️
Edit all product/item fields	❌	❌	❌	✔️	✔️
Manage users	❌	❌	❌	✔️	✔️
View and download reports	❌	❌	❌	✔️	✔️

Inventory permissions deep dive

Below you'll find a more granular look at how user roles & permissions work on the Inventory side.

Products

Learn how different user roles can interact with products created by themselves, their team, or other teams at their organization.

Products created by me

Action	Viewer	Creator	Editor	Admin	Global Admin
Create	❌	✔️	✔️	✔️	✔️
View	❌	✔️	✔️	✔️	✔️
Edit	❌	✔️	✔️	✔️	✔️
Delete (if product has no items)	❌	✔️	✔️	✔️	✔️
Restore (if same user took the delete action)	❌	✔️	✔️	✔️	✔️
Verify or unverify	❌	❌	✔️	✔️	✔️

Products created by others on my team

Action	Viewer	Creator	Editor	Admin	Global Admin
Create	❌	✔️	✔️	✔️	✔️
View	❌	❌	✔️	✔️	✔️
Edit	❌	❌	✔️	✔️	✔️
Delete (if product has no items)	❌	❌	✔️	✔️	✔️
Restore (if same user took the delete action)	❌	❌	✔️	✔️	✔️
Verify or unverify	❌	❌	✔️	✔️	✔️

Products created by other teams

Action	Viewer	Creator	Editor	Admin	Global Admin
Create	❌	❌	❌	❌	❌
View	❌	❌	✔️	✔️	✔️
Edit	❌	❌	✔️	✔️	✔️
Delete (if product has no items)	❌	❌	✔️	✔️	✔️
Restore (if same user took the delete action)	❌	❌	❌	✔️	✔️
Verify or unverify	❌	❌	✔️	✔️	✔️

Product sets

Learn how different user roles can interact with product sets created by themselves, their team, or other teams at their organization.

Product sets created by me

Action	Viewer	Creator	Editor	Admin	Global Admin
Create	❌	✔️	✔️	✔️	✔️
View	❌	✔️	✔️	✔️	✔️
Edit	❌	✔️	✔️	✔️	✔️
Delete (if product has no items)	❌	✔️	✔️	✔️	✔️
Restore (if same user took the delete action)	❌	✔️	✔️	✔️	✔️
Verify or unverify	❌	❌	✔️	✔️	✔️

Product sets created by others on my team

Action	Viewer	Creator	Editor	Admin	Global Admin
Create	✔️	✔️	✔️	✔️	✔️
View	❌	❌	✔️	✔️	✔️
Edit	❌	❌	✔️	✔️	✔️
Delete (if product has no items)	❌	❌	❌	✔️	✔️
Restore (if same user took the delete action)	❌	❌	❌	✔️	✔️
Verify or unverify	❌	❌	✔️	✔️	✔️

Product sets created by other teams

Action	Viewer	Creator	Editor	Admin	Global Admin
View	✔️	✔️	✔️	✔️	✔️
Edit	❌	✔️	✔️	✔️	✔️
Delete (if product has no items)	❌	❌	✔️	✔️	✔️
Restore (if same user took the delete action)	❌	❌	❌	✔️	✔️
Verify or unverify	❌	❌	✔️	✔️	✔️

Items

Learn how different user roles can interact with items added by themselves, their team, or other teams at their organization.

Items added by me

Action	Viewer	Creator	Editor	Admin	Global Admin
Add	❌	✔️	✔️	✔️	✔️
View	N/A	✔️	✔️	✔️	✔️
Edit	❌	✔️	✔️	✔️	✔️
Delete	❌	✔️	✔️	✔️	✔️
Restore (if same user took the delete action)	❌	✔️	✔️	✔️	✔️

Items added by others on my team

Action	Viewer	Creator	Editor	Admin	Global Admin
Add	❌	✔️	✔️	✔️	✔️
Delete (items I added)	❌	✔️	✔️	✔️	✔️
View	✔️	✔️	✔️	✔️	✔️
Edit	❌	❌	✔️	✔️	✔️
Delete (items added by others on my team)	❌	❌	❌	✔️	✔️
Restore (if same user took the delete action)	N/A	✔️	✔️	✔️	✔️

Items added by other teams

Action	Viewer	Creator	Editor	Admin	Global Admin
Add	❌	✔️	✔️	✔️	✔️
Delete (items I added)	❌	✔️	✔️	✔️	✔️
View	✔️	✔️	✔️	✔️	✔️
Edit	❌	❌	❌	❌	✔️
Edit item status or location	❌	❌	❌	❌	✔️
Delete (items added by others on my team)	❌	❌	❌	❌	✔️
Restore (if same user took the delete action)	❌	❌	✔️	✔️	✔️

Additional permissions

Learn how different user roles can interact with additional functionality like reports or saved searches.

Additional permissions (you and your team)

Action	Viewer	Creator	Editor	Admin	Global Admin
View reports	❌	❌	❌	✔️	✔️
Download PDFs/CSVs	❌	❌	❌	✔️	✔️
View and create Saved Searches	✔️	✔️	✔️	✔️	✔️

Additional permissions (other teams)

Action	Viewer	Creator	Editor	Admin	Global Admin
View reports	❌	❌	❌	❌	✔️
Download PDFs/CSVs	❌	❌	❌	❌	✔️

Paid cost

Because the paid cost is considered a confidential field, there is a specific set of permissions for it.

Paid cost on items added by me

Action	Viewer	Creator	Editor	Admin	Global Admin
View paid cost on items	❌	✔️	✔️	✔️	✔️
Add/edit paid cost on items	❌	✔️	✔️	✔️	✔️

Paid cost on items added by others on my team

Action	Viewer	Creator	Editor	Admin	Global Admin
View paid cost on items	❌	❌	❌	✔️	✔️
Add/edit paid cost on items	❌	❌	❌	✔️	✔️