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Import and Bulk Edit Listings
Import and Bulk Edit Listings
Keller Knoll avatar
Written by Keller Knoll
Updated over a week ago

This article is helpful if:

  • You are an Admin

  • You are posting something on the platform

Import many listings at once by using a CSV template.

Quick start guide

  1. Navigate to bulk create by clicking on Create at the top of the homepage, or, on mobile, tap the + icon in the menu on the bottom. Then select Bulk create to navigate to:

  2. Click on the import listings icon at the top of the table (it has an arrow pointing upwards).

  3. Download our CSV template and open a program like Google Sheets or Microsoft Excel.

  4. Add your data for each listing as a new row in the spreadsheet template, then save. Refer to the descriptions of the fields below in the Tips section of this article. Note: not all fields can be imported, as some are more complex (categories, locations, etc.). You will be able to add or bulk edit those fields once you successfully import them. Feel free to keep track of any additional data within your spreadsheet - any new columns you add to the right of the spreadsheet will not interfere with the upload!

  5. Upload your spreadsheet back in the platform, then finalize your import by filling in any missing required fields before you publish. The bulk edit features on this page can help you save time:

    1. To add more rows, you can click on the plus sign located at the top of the table or you can click on Add listing which is located at the bottom.

    2. To edit multiple listings at the same time, select all the desired listings by clicking the square which is located at the beginning of each row. After doing so you’ll see additional toolbar options at the top of the table.

    3. To edit the data for multiple listings, click on the pencil icon labeled edit fields. Then choose the field in which you want to edit. After completing your edit, click the button labeled apply. This will apply your information across all selected listings.

    4. To delete multiple listings at a time, you can click on the trash can icon labeled delete. This will delete all selected listings from the table. NOTE: You cannot undo this action once completed.

    5. If you navigate away from the bulk create listings page, your data will be saved as a cookie in your browser. When you return to the page, your data will still be there.

  6. Once you have finished entering in your listings you will have the option to either save them as a draft or to publish them. Clicking the save draft button will create draft posts for each of your listings. Clicking on the publish button will post your listing on the Rheaply Marketplace.

Tips for organizing the data in your spreadsheet

Once you download and review the template, you can start adding your listings. If you are copying from an existing spreadsheet or system, make sure to match your fields to the following fields (listed in the template).

  1. Title: use the title to best describe your listing. Be concise. (example: use “Black Office Chair” instead of “ZENY 360-Degree Swivel & Adjustable Height Indoor Stool, Black, condition: good”). You can add more detailed information to the description.

  2. Owner: include the email address of the person you would like to mark as the listing owner. If you leave that cell blank, you will be the assigned owner.

  3. Asset Tag: a barcode or serial number that some organizations use to track high-valued equipment. This can be used in a way that is unique to your organization.

  4. Description: details about the item being posted. This could be specifics about the condition of the item, how it could be used, technical specifications or anything else deemed relevant to the buyer. Can include basic HTML tags and formatting to organize the content and improve readability.

  5. Tags: descriptive words or phrases that can help members of your organization find your post when they use filters or search the platform using keywords. Use a comma between tags if you would like to include more than one tag.

  6. Price per unit: how much each unit will cost to purchase on the platform. Leave blank or enter “0” or “$0.00” if the price is free. Typing out the ‘$’ is optional.

  7. Replacement cost per unit: refers to the value of each unit if it were to be purchased new and helps your organization to determine cost savings from reuse.

  8. Quantity - units: the number of single units of a particular item that are available for a transaction.

  9. Quantity - count per unit: if the item you are posting has multiple items per unit (like a box of 10 pens), this value is the amount contained per unit (10 pens). In other words, if the item you are posting comes in packs of 10, you would set this count to 10.

  10. Weight per unit: the weight of each unit. This metric helps your organization to track how much weight you have diverted from the landfill. We recommend including the unit (µg, g, mg, kg, lbs) in the spreadsheet, alternatively you can edit it once your listings are imported.

Note: All of the fields in the template are optional in order to provide you with some flexibility in uploading the data. You will be able to come back and edit any of the fields once the CSV is imported. Keep in mind not all of the fields listed above may be in your CSV template, depending on your organization's settings.

Once you have filled out the spreadsheet template as completely as possible, you can simply drag it from the file system or desktop on your computer and drop it into your browser window with the import listings menu open. Alternatively, click the file browser button under Step 3 of the import listings screen.

Frequently asked questions

What do I do if I want to capture certain data fields that aren’t represented in the CSV template?

Certain fields are purposefully left off the template because they require a selection from a list or have data that may be too complex to input in a CSV. Those fields that are not in the template but will be available once you upload your spreadsheet are:

  • Category

  • Condition

  • Location

  • Files

  • Expiration

Once you import your listings, you will be able to add any additional data required, and you can even bulk edit to edit the same field for many listings at once!

What do I do if my spreadsheet is too large?

We suggest splitting your spreadsheet into two. Do this by making two copies of your original spreadsheet, then delete the bottom half of the data from the copy. Afterward, save them each as a CSV file, then upload them one by one through the import listings feature.

Have additional questions about this feature? Email

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